Summary of checks
The following table gives you a general overview of each pre-placement compliance requirement, the documents you need to provide us with, and an indication of how long the whole process can take.
Please ensure you have read the specific requirements of each check listed on the website to provide the correct documentation and avoid delays and rejections in processing.
Reminder: Some of these checks can take up to eight months to complete. It is essential to start as soon as possible so you are allocated to a placement in a timely manner.
Immunisation Checks
| Infectious Disease | Evidence required | Timeframes |
|---|---|---|
| COVID-19 | Official vaccination record showing full vaccination (two doses) and a booster | Up to six months (if full course of vaccination required) Based on available appointments - allow two weeks (if only booster required) |
| Hepatitis B | Immunisation history showing three doses AND Serology | Up to eight months (if full course of vaccination required) Up to two months (if booster dose required) Up to two weeks for serology |
| Influenza | Documentation of annual booster | Based on available appointments - allow three weeks |
| Measles, Mumps & Rubella | Immunisation history showing two doses OR Serology | Up to three months (if starting from first dose) Up to two weeks for serology |
| Pertussis | Immunisation history showing one dose in the last 10 years | Based on available appointments - allow two weeks |
| Tuberculosis (TB) | Tuberculosis Screening Form with screening results | Based on available appointments - allow two weeks |
| Varicella | Immunisation History showing two doses OR Serology | Up to three months (if starting from first dose) Up to two weeks for serology |
If you are providing vaccination records as evidence, please note that vaccine brands and administration schedules must be clearly listed and align with the recommendations in the Australian Immunisation Handbook.
Non-Immunisation Checks
| Checks | Evidence Requirements | Timeframes |
|---|---|---|
| Australian Police Check | Copy of a nationally coordinated criminal history check | Four to six weeks |
| Mask Fit Testing | Report showing two approved masks have been successfully tested including fit factor, mask specific, date of test and the fit tester | Based on available appointments - allow three weeks |
| NDIS Worker Screening | Evidence of approved clearance | Four to six weeks |
| Overseas Police Record | A completed Overseas Police Record Declaration Official documentation from originating country | At least one week, depending on processing times or appointment with authorised witness |
| Victorian Working with Children Check | Scan or photo of your WWCC card or assessment notice AND A single screenshot of your Service Victoria account that shows your name, card number and organisation details for the MDHS Student Hub | Four to six weeks |