Sonia

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Logging in

Select your school or department and then click the 'University Sign In' button to use your standard University of Melbourne credentials.

Check statuses

The following table explains what each status means for your checks and what action you will need to take. The examples provided are not an exhaustive list of reasons for the check status and further details will typically be provided in the email response (where applicable).

You will not be able to update your evidence in Sonia while the status is Cleared. You will need to wait until the status is updated to Pending Expiry (or Not Completed in the first instance). If you need to update evidence while your check is in a Cleared status, you will need to contact the MDHS Student Hub via the online form.

Important – If you do not meet your compliance deadlines before the date outlined by your course, you may not be able to attend placement.

Check status	Examples of reason for check status	Action required
Cleared	Correct evidence provided and requirements met	No action required
Not Complete	Not started, Expired (only for AHPRA)	Provide evidence as soon as possible if the check is mandatory (highlighted in red)
Missing Information	Multi-dose courses of vaccination are still in   progress Hep B serology not provided Fit test - one masks only	Contact school/dept to confirm if placement will be allocated
Rejected	Incorrect doc uploaded Document unable to be opened or incorrect file type No document submitted Details do not match student records	Refer to and action email sent by MDHS Student Hub (contact us via the online form for clarification if needed)
Pending expiry	Review date is upcoming, and check will expire	Preparation for new/updated evidence is required
Review Date passed	Review date has passed	New evidence/updated documentation is required immediately as this check is now not compliant
Expired	Review date has passed	New evidence/updated documentation is required immediately as this check is now not compliant

Information security

The Faculty of Medicine, Dentistry and Health Sciences at the University of Melbourne has a contractual obligation to collect information and evidence from students about their current infection and immunisation status, and to communicate that information to placement providers so that they can assess each student's suitability for placement with their organisation.

The University treats the protection of personal and health information very seriously and will comply at all times with both Commonwealth and State privacy legislation, including adherence to the Australian Privacy Principles. Your information will be stored securely and made available to University staff and placement providers strictly on a "need to know" basis only.

You can contact the University's Privacy Team for more information about the University's Privacy Policy.