Committee Roles

To distribute the workload, the ECR Network leadership will comprise of an Executive Council and several subcommittees focused on specific activities. The roles committee member are expected to perform is provided below.

Executive

Co-Chairs

Responsibilities include chairing the monthly committee meetings, delegation and organisation of committee structure, and advocacy. The chairs will attend high level advocacy opportunities (e.g., meetings with deans, Faculty planning events, UoM planning events) and delegate/track other advocacy/representation opportunities for committee members in an equitable way. The chairs also have a direct hand in working with MDHS leadership in campaigning for, initiating and tracking policy changes that support the wellbeing and career security of ECAs (e.g., campaigning for more MDHS postdocs, removing the 12 month advertisement rule for contract extension etc).

Secretary 1

Organise monthly meetings and committee events (e.g., EOY event) and disseminate info about meetings to the committee, write minutes for meetings and create/circulate the agenda, track committee member attendance to meetings, keep an up-to-date list of committee members, and report on committee members missing meetings.

Secretary 2

Send out communications/opportunities to the larger mailing ECA mailing list weekly (or when necessary), add new people to the mailing lists (committee list and broader ECA list), email out the terms of reference document to new committee members, monitor the ECAN mailing box and either respond or forward on emails to the relevant individuals (e.g., chairs, website person, other secretary etc).

Treasurer

Track funds monthly and monitor reports, draft and circulate annual budget, use the committee credit card, settle the committee credit card, and organise invoices with MDHS finance.

Sponsorship Subcommittee

Sponsorship Officer to report each Council meeting on sponsorship interactions
Committee to meet and manage sourcing of sponsorship
Approach companies to establish funding sources
Work with Treasurer to maintain funding stream
Work with Events Committee to establish appropriate events

Website Developer / Curator

Maintain the website, develop new content, track opportunities for advertising/dissemination, and regularly report on website traffic to the committee.

School/Faculty/Grad Liaison Officer

Connect with school/Faculty ECA reps on a quarterly basis and track the various initiatives that they implement in the year. Keep an eye out for collaborative opportunities with the individuals. Keep in regular contact with the MDHS grad student committee, note collaborative opportunities and report back on their initiatives to our committee.

School/Faculty/Grad Liaison Officer

Maintain and develop communication through the ECA Network social media channels.

Subcommittees

Survey team

Comprised of two leaders and several subcommittee members. The leaders are responsible for delegating tasks to subcommittee, reporting progress back to the chairs and ensuring the task at hand is completed. Subcommittee members are expected to contribute to some of the following tasks: ethics, survey design, report design, analysis of results, dissemination of findings etc.

Symposium team

Town hall team

Comprised of one leader and several subcommittee members. The leader is responsible for delegating tasks to subcommittee, reporting progress back to the chairs and ensuring the task at hand is completed. Subcommittee members are expected to contribute to general event planning.