Placements, internships and other work integrated learning activities are an essential part of many courses in the Faculty of Medicine, Dentistry and Health Sciences. They provide an opportunity for you to explore real-life application of the skills and knowledge developed through your course work study.
Before you go on placement, you must read the Student Placement Handbook and complete all of the necessary steps to satisfy the requirements. You might also like to keep a copy of the Handbook with you while on placement.
All students undertaking a placement in a hospital, clinic or other health or community environment are required to satisfy a number of requirements, including:
- undergoing a recent National Police Record Check
- holding a valid Working with Children Check for the relevant state/territory, and
- being satisfactorily protected against infectious disease transmission.
Students in some courses also have additional requirements, which must also be satisfied (see the Course-specific Prerequisites page).
Student Placement Handbook
The Student Placement Handbook contains essential information relating to your placement, including:
- Your obligations and responsibilities when on placement
- How your personal information will be used
- How intellectual property will be handled
- What mandatory documentation is required
- Complaint handling procedures
- Insurance and professional indemnity
- How to access help in an emergency
You must read and ensure you understand everything in this booklet. Contact the Health Hub if you have any questions.
Student Placement Handbook
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Police Record Check
All students are required to obtain and submit an Australian National Police History Check ("Police Check") annually if placements will be undertaken in a public, private or community health setting. This can be organised for free through the University. Some students might also need to provide evidence of overseas police history.
The Police Record Check Procedure below outlines the process for correctly obtaining and submitting your Australian police check. All students are required to read and be familiar with the information in this document.
Police Record Check Procedure
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The University is accredited with the Australian Criminal Intelligence Commission (ACIC) and offers free police checks for student placements. To apply, complete and submit the NPCS Informed Consent form below:
If you have obtained a police check from Victoria Police or another accredited organisation that you would like to use instead of arranging one for free through the University, so you can submit it here.
Students who have lived overseas
Students who have lived overseas for 12 months or longer in the past 10 years are also required to complete the Overseas Police Record Declaration. This document requires you to provide details of your international police record and is legally binding. It is a serious offence to intentionally give false or misleading information in this declaration.
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Students with disclosable court outcomes
Having disclosable court outcomes on your police record does not automatically prevent you from participating in student placements.
If the University becomes aware of any criminal history or other relevant information as part of the police checking process, we will notify your current and future placement providers. They will assess the nature and severity of your offence(s) and determine whether it is appropriate for you to participate in placement or not.
The University will make every effort to source suitable placements for you, and will a staff member from your department will liaise with you directly about what impact there may be on your studies.
Working with Children Check
In most cases, you will be working with and around children while on placement. It is therefore a legal requirement that you hold a valid Working with Children Card.
Students are legally required to obtain a Victorian Working with Children Check and ensure that it is valid for the entire duration of their studies in a clinical or community environment. Interstate placement providers may also require students to receive an equivalent clearance from that state or territory.
The Working with Children Check Procedure below outlines the process for correctly obtaining and submitting your Victorian Working with Children Check. All students are required to read and follow the instructions in this document:
Working with Children Check Procedure
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When you have obtained your Working with Children Check, you must submit a copy of the WWCC card or assessment notice via the online form:
If you have applied for your Working with Children Check but not yet received an outcome, you can submit your Australia Post-verified application form here. This will enable you to undertake placement for up to three months from the application date while you wait for your application outcome.
Infectious Diseases and Immunisation
As you prepare to undertake studies in healthcare and community environments, it is important to understand that there is a risk that infection might occur between you and a patient, client or other contact. This can have serious or life-threatening implications for you and for others, so it is essential that you remain sufficiently protected at all times. The University takes the prevention of infectious disease transmission very seriously and requires that students provide annual evidence of immunity and infection status.
The Infectious Diseases and Immunisation Procedure below outlines the process for being correctly immunised and providing evidence of this to the University. All students are required to read and follow the instructions in this document:
Infectious Diseases and Immunisation Procedure
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All students are required complete the Infectious Diseases and Immunisation Declaration annually. This document contains two parts: one that is completed by the student, and one that must be completed by an Australian-registered doctor. Once the document has been completed and signed by both people, it must be submitted via the online form below:
What if I'm not immunised?
Students who are not fully immunised (whether as a result of refusal, a failure to seroconvert, sensitivity, medical contra-indication or for any other reason) may be unable to complete some placements. The University will liaise with your placement providers to identify what impact your situation might have on placement activity. The placement provider may also wish to speak with you directly.
The University will endeavour to source appropriate placements for you, and a staff member from your department will liaise with you directly regarding any impacts.